Help

How to sign up

1. Visit the Homepage: Go to the Setsy homepage and click Get Started if you don't already have an account.
2. Fill Out the Sign-Up Form:
   • Enter your name.
   • Provide your club name.
   • Select your country and city.
   • Enter your email (this will be your username for future logins).
   • Create a password that is at least 8 characters long and includes at least one special character.
3. Agree to the Terms: Check the box to confirm that you agree to the Terms, Conditions, and Privacy Policy. (You can click on the links to review these documents if desired.)
4. Submit the Form: Click Get Started to complete the sign-up. If your browser offers to save your password, feel free to accept it to avoid re-entering it in the future.
5. Verify Your Email:
   • After submitting the form, you'll see a screen prompting you to verify your email.
   • Open your email inbox and look for a message titled Confirm your account.
   • If you don't see it within a couple of minutes, check your spam or junk folder.
6. Confirm Your Account: Click the verification link in the email. A new browser window will open, showing a message that says Email verified, please log in.
7. Log In:
   • On the login page, enter the email address you used during sign-up and click Continue.
   • Follow any additional prompts.
8. Complete Your Profile: Once logged in, you'll be asked for a few more details:
   • Select the sports you play (e.g., Tennis, Pickleball).
   • Choose if you want gender matching for sets (e.g., all-male, all-female, or mixed pairs).
   • Confirm your rating system (Setsy uses UTR).
9. Save and Access Your Dashboard: After saving these settings, you will be redirected to your dashboard where you can start using Setsy.

Sessions

Sessions in Setsy represent scheduled times and days where players gather to play racket sports like tennis, pickleball, or padel. Previously, Setsy only supported a single session at a time, meaning once a session ended, it was gone. With this update, multiple sessions can now be created and managed within a club.

Creating a New Session

To start a new session, follow these steps:

1. Click "Start New Session"
   • If no session exists, a button will appear to create one.
   • Alternatively, use the "Start New Session" button in the top menu.
2. Enter Session Details
   • Session Name: Example: Monday Night Social
   • Sport Type: Select from Tennis, Pickleball, or Padel.
   • Court Allocation: Specify which courts will be used (e.g., Courts 1-4).
3. Create the Session
   • After filling in the details, click Create Session.

Managing a Session

Once a session is created, you will be taken to the session management screen, where you can:

• Mark Players as Playing: Add or remove participants for this session.
• Generate Rounds: Click the Generate Rounds button to match players.
• Manage Court Assignments:
  • Adjust the number of courts being used.
  • Example: If Court 4 is unavailable due to a broken net, you can modify the courts accordingly.

Ending a Session

When the session concludes:

1. Click End Session.
2. The session will be recorded, displaying:
   • Session time and date.
   • The person who created the session.
3. You can revisit past sessions to review details or continue an ongoing session.

Creating Multiple Sessions Simultaneously

Setsy now allows multiple sessions at the same time. For example:

• A Monday Night Tennis session may be running at Courts 1-4.
• Simultaneously, a Monday Night Pickleball session can be created, using Courts 12-15.

Each session operates independently, allowing different organizers to manage their respective events.

Adding Players

The player's screen is where you will add most of your club's members and visitors. To start, you may want to enter all of your regular social players, or you can add the players as they turn up.

When you add a player, you must provide their name, rating and whether they like to play singles. When you've added the details, click ‘Add’, and you'll see that player added to your player list. By default, Setsy marks them as playing.

Skill Ratings

Setsy uses the player rating to match partners and opponents. If your player knows their UTR, ITN or NTRP, you can use that as a guide. If you need clarification on how to rate your players, the USTA gives a good description of the skills associated with their NTRP ratings which help rate your players.

You can use the five text level ratings if none of those are helpful.

Singles Player

If your player enjoys playing singles and doubles, mark them as a singles player. When a round has a court with only 2 or 3 players, Setsy will prioritise playing singles players on those courts.

Resting and playing

Each player has two ‘states’. They can either be playing or resting. Playing means that that player will be included in the next round when you ‘generate a round’. Resting will mean that they will not get included in the next round. You can mark a player as resting or playing at any time.

Editing and deleting

Suppose you need to make a change to a player detail, like editing their name or changing their rating. Click the ellipsis icon in their row and then click ‘Edit’ This will allow you to change their details in the ‘Add player’ box.

Bulk upload

In case you need to add a large number of players, you can use the bulk upload feature. This feature is available on the player's screen and allows you to copy and paste cells from a spreadsheet. The added players will then be available. However, you must follow the instructions for the spreadsheet format provided on the bulk upload page to ensure a successful upload.

Generating Rounds

After you've either added your players or set them as playing, you are ready to generate a set of social tennis! You can click the Generate Round button from the rounds or players screens. Setsy uses algorithms to match players.

There are two options for the kinds of sets you want to create, mixed or equal.

Equal Mix

The “Equal Mix” algorithm strives to ensure that all players on a court are of similar skill levels. For instance, advanced players will play against other advanced players, while beginners will compete against their peers.

Varied Mix

The “Varied Mix” algorithm combines players' abilities with different skill levels - intermediate, beginner, and advanced - to create a balanced match with opponents on both sides of the net.

Like any social tennis, the more players you have to play, the more diverse range of opponents you can expect to face.

Rounds screen

The rounds screen will show your players who they are paired with, who they are playing and on what court.

Setsy works best when players can see the rounds screen on a large monitor or television because you'll never have to worry about whiteboards and magnets again!

Keep the rounds screen up to date with any swapping or new players, as it will help avoid repeat matchups in future session rounds.

Swapping players

If you want to swap players onto another court, you can! You may notice a skills mismatch or that Billy dislikes Bobby because of a foul line call he made in 1987 - you can click on the ellipses and then select swap. Swapping enables you to swap that player with another.

Adding players

Sometimes you'll be in a situation where you've just generated a round, and a new player arrives. Rather than having them sit off for an entire set, you can manually add them to a court by selecting ‘Add Player’. You now have the option to add an existing player from your Player list or add a completely new player quickly.

Previous rounds

If you want to check previous rounds, you can have a look by selecting the rounds you want to look at.

Ending your session

To end your social session, select “End Session”, which will take you back to the dashboard